Efficient, budget-informed spend
Unstructured procurement practices lead to inefficient, error-prone manual work, significant delays, and rogue spending. Procurify standardizes your purchasing process to create scalable workflows that save time and promote budget discipline. Provide end-to-end visibility for your entire organization and make better purchasing decisions with actionable, real-time insight.
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Real-time visibility into all company spend
Guide your company towards responsible spend practices with real-time budget visibility. Easily track spending across locations, departments, and account codes.
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Standardize workflows for increased control
Accelerate cycle times with standardized workflows and processes that scale. Automation tools eliminate error-prone manual work and free up time to focus on what really matters.
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Improve transparency and team collaboration
Centralize documentation and communication around every purchase in one integrated spend management solution. Break down organizational silos with in-app chat and notifications that keep all team members in the know.
Purchasing features
Easily determine the details of what needs to be purchased, identify potential suppliers, solicit bids or proposals, negotiate contracts, and effectively manage the delivery of goods and services.
Purchase Requests
Standardize and streamline the purchasing process from request to payment.
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Create, edit, and submit requests in real time on desktop or mobile
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Get real-time status updates and notifications on email, mobile, and Slack about requests, approvals, and more
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Select suggested items from preferred vendor product catalogs when creating a purchase request
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Shop directly on a vendor’s website and add selected items into Procurify as a pending PO for approval
Expenses
Easily create and submit standardized expense requests from desktop or mobile. Accelerate reimbursement and streamline the reconciliation process.
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Submit expense reimbursement forms and snap a photo of your receipt to attach to an expense report
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Track incoming and pending expenses against your organization’s budgets
Approvals
Shorten cycle times between requesters and approvers by routing requests to the right teams for approvals.
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Build unlimited approval workflows tailored to your specific needs by location, department, and more
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In-app chat notifies and enables team members to leave comments on pending or approved requests, purchase orders, bills, and payments
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Approve on mobile and receive instant notifications on the go when a request requires your attention
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Delegate approvals for pending and incoming purchase and expense requests to different approvers for a set period of time
Purchase Order Management
Ensure proper tracking and approval of every purchase order while capturing all the information your AP team needs.
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Create, edit, and send electronic purchase orders to vendors from a centralized system
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Automatically turn approved purchase requisitions into purchase orders and edit as needed
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Make a purchase order recurring or blanket and decide which vendors should be automatically emailed after a PO is created
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Access and view purchase orders on mobile
Contract Management
Conveniently store contracts in a centralized repository and easily track current spend against total contract value.
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Store active and historical contracts by vendor in a centralized repository
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Capture contract details including important names, dates, amounts, payment terms, and more
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Set notifications for upcoming renewals, expired contracts, and more so timely decisions can be made
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Keep a historical record of changes made to contracts in an audit log for audit purposes
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Purchase orders are linked to contracts to track spend against total contract value and ensure effortless invoice reconciliation
Vendor Management
Easily add new vendors by completing a vendor request form that captures key information to help with vendor setup.
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Import vendor data into Procurify such as contact and routing numbers, payment terms, and more to ensure data is synced with your ERP and accounting systems
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Upload and store an unlimited number of vendor documents in a centralized repository
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Submit new vendors for approval before they are added to Procurify for greater control
Receiving
Streamline the receiving process and easily verify the delivery of goods and services.
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Get notifications for received items and mark them as “pass” or “fail”
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Auto-receive non-physical goods (software and services) during the purchasing workflow for faster accounts payable
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Receive items on mobile and attach photos of packing slips, shipping documents, and incorrect/damaged items
Budget Management
Give the right people category-level budget visibility across all organizational spend.
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Track budgets in real-time and on a monthly, quarterly, or annual basis
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Create unlimited budget categories to track spending across locations, departments, and account codes
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Approve purchase and expense requests by budget
Real-Time Reporting
Generate real-time reports to support data-driven decisions in your daily operations.
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Gain visibility into vendor report data to help manage budgets more effectively
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Easily see how each department is managing expense requests and reimbursements in real time
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Analyze purchase request volume and amount spent over a given time period, by user, location, or department
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Easily see what percentage of purchases have been placed by each department
Take control of spend now
Book a personalized demo to see the Procurify procure-to-pay platform in action.