GroundTruth Exploration Inc. is a mineral exploration service provider based in Yukon, Canada. The company supports mining and resource organizations in the early stages of discovery, combining proven exploration practices with modern drone and drilling technologies.
By using a systematic, data-driven approach, GroundTruth delivers exploration programs that are efficient, cost-effective, and environmentally responsible. With teams spread across Canada, the U.S., and Mexico, the company’s work depends on tight coordination and real-time visibility across projects.
Recognized for completing the world’s largest soil sampling program in 2012, GroundTruth continues to lead with innovation—modernizing its operations and adopting digital tools to drive greater efficiency and financial control.
The challenges
As GroundTruth expanded exploration projects across Canada, the U.S., and Mexico, its procurement and accounting systems struggled to keep up with the demands of a fast-moving, multi-entity operation. Coordinating everything from field requests to vendor payments made it difficult to maintain real-time visibility into spending and budgets.
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Decentralized vendor management:
Vendor information and purchase histories were scattered across QuickBooks, spreadsheets, and individual project files, making it hard to consolidate spending or monitor supplier performance across entities.
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Limited project-level visibility:
Purchases weren’t always tied to the right projects or departments, so budget tracking often happened after the fact. Accounting teams had to manually verify which costs belonged to which project.
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Disconnected systems and workflows:
The team juggled SAP Concur, QuickBooks Online, FloatCard, and spreadsheets with no real integration between them. Data had to be entered and reconciled manually, resulting in duplicates, mismatches, and extra work at month-end.
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Low adoption of legacy tools:
SAP Concur proved too complex for field teams, who often work offline or on limited connectivity. As a result, only about 20% of staff used it consistently, leaving approvals and receipts scattered across emails and texts.
To keep pace with growth, the mining company set out to replace disconnected tools with a unified procure-to-pay and AP automation platform that was flexible enough for field work and powerful enough for finance teams.
Fun Fact
The solution
GroundTruth implemented Procurify’s Procurement and Accounts Payable modules to centralize purchasing and approvals, and automate AP processes across its mining operations, in a single, connected system.
To match how each division operates, the team created three Procurify domains—Exploration, Drilling, and Americas—all using the same approval routing, department structure, and project codes. This setup gave every team a consistent process while keeping financial data organized and auditable across entities.
With requests, approvals, and vendor management in one easy-to-use platform, the finance team spent less time chasing receipts or reconciling after the fact. Bills sync easily to the accounting system with the correct GL codes and attachments, cutting down manual entry and month-end adjustments.
Field and admin teams now submit purchase requests directly through Procurify instead of emails or spreadsheets. Mobile approvals keep work moving, even when teams are off-site or in remote camps.
“We can now use project codes and approval groups the way we actually work in the field. Everyone can see what’s coming through, instead of finding out after.” —Benjamin Steffes-Lai, IT Support Technician
Takeaways
GroundTruth’s quick rollout of Procurify’s spend management platform proved that streamlining procurement shouldn’t slow down field operations or require complex implementation efforts.
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Fast rollout, real impact:
The first entity went live within weeks, giving finance and IT early proof that the procure-to-pay process worked before scaling to other regions.
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Adoption across teams:
Field and admin staff quickly moved from emails and spreadsheets to a centralized purchasing workflow—something not possible with their previous tools.
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Confidence in financial data:
Purchases now flow directly into the company’s accounting system, ensuring accurate budget tracking. Spend Insights enhances visibility into spend patterns, reducing month-end reconciliation work.
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Visibility across entities:
Leadership now has consolidated spend visibility across Canada, the U.S., and Mexico in one system, eliminating the need to piece together data from multiple sources.
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Built to scale:
A standardized approval workflow can be replicated across new entities and projects, supporting Ground Truth’s growth without added complexity.
“For me, it’s about empowering our team. When you put the right systems in place and people feel supported, you can see how much more they get done, and that’s the best part.” — Nancy Morales-Arango, President, GroundTruth Exploration
GroundTruth joins other resource and field-based companies like Pindari and PSC Group that use Procurify’s procurement software and accounts payable automation tools for improved spend control that’s scalable.
