Expense Report Software Expense Reporting Software for Faster, More Accurate Reimbursements

Capture receipts, match them to your budget, and automatically route each expense report for approval. Reimbursements go out faster, and your team stops chasing paperwork.

Book a demo
Explore platform

Expenses from your desk or on the go

Whether it’s a client coffee, a per diem, or a last-minute purchase at a trade show, snap a photo of the receipt and attach it to an expense report on the spot. It’s part of Procurify’s expense management software, so it’s already connected to the budgets and approvals your finance team tracks. No more email threads and chasing down missing receipts or paper forms.

  • Simplify employee expense processes

    User-friendly expense workflows encourage employees to submit receipts on time.

  • Prevent overspending by monitoring expenses

    Track incoming and pending expense requests against your organization’s budgets in real time. 

  • Accelerate the reimbursement process

    Provide physical and virtual Spending Cards to your team, removing the need to reimburse personal spending for company purchases

Expense reporting software features

Create and submit standardized expense requests from desktop or the mobile procurement app, and move straight through reconciliation.

Expense Capture and Allocation

Track incoming and pending expenses against your organization’s budgets

Expense Capture on Mobile

Submit expense reimbursement forms and snap a photo of your receipt to attach to an expense report

Real-Time Budgets

Approved expense reports are automatically reflected in your chart of accounts and can be tracked against your budgets

Desktop and Mobile Requisitions

Simplify your employee expense processes

Start a request on desktop, finish it on mobile: the same form and approval routing either way, so nothing gets resubmitted.

Approval Routings

Prevent overspending by monitoring expenses

Requests route automatically to the right approver based on your organization’s rules, so nothing waits on a forwarded email.

Spending Cards

Accelerate the reimbursement process

Issue a Spending Card instead, and the purchase is already accounted for at the point of sale: a direct alternative to expense reimbursement software, with nothing to file afterward.

Audits and Reporting

Maintain compliance with accurate expense records

Keep accurate records of employee expenses for tax purposes, audits, and financial reporting, connected to the same procure-to-pay software that carries approved expenses through to AP Automation for payment.

Expense reporting software FAQs

What is expense reporting software, and how does it work?

Procurify’s expense reporting software lets employees snap a photo of a receipt and submit it through a standardized expense request from desktop or mobile. Each report routes automatically to the right approver based on your organization’s approval hierarchy, and approved expenses reflect in your chart of accounts against budget in real time.

Can employees submit expense reports from their phone?

Yes. Employees can snap a photo of a receipt and submit a standardized expense request from a phone or a desktop. Same form, same approval routing, either way.

What are the key benefits of using Procurify for expense reporting?

Faster reimbursement: receipts convert to reports automatically, with no manual entry.
Fewer errors: approval routing follows your organization’s own rules, not manual sign-off chains.
Less manual work: no spreadsheets, paper forms, or manually matching receipts to expense lines.
Fewer reimbursements to process at all: issue a Spending Card instead of waiting on paperwork.

Can I customize the expense categories and policies in Procurify?

Yes. Define custom expense categories, set spending limits by role, and configure approval hierarchies to match how your organization works.

How does Procurify support compliance with company policies?

Policy Enforcement: Automatically enforces company policies during the expense submission and approval process.
Approval Workflows: Configurable routing so every expense is reviewed and approved by the right person.
Audit Trails: Detailed logs track all actions taken within the system, providing a clear audit trail for compliance and accountability.
Real-Time Alerts: Real-time alerts for policy violations and potential compliance issues, for quick resolution.

How does Procurify connect expense reporting to reimbursement?

Once a report is approved, it flows straight into your existing financial systems, including QuickBooks, NetSuite, and Sage Intacct, so reimbursement doesn’t wait on manual data entry. Procurify’s API extends that connection to other business tools as needed.

What kind of reporting and analytics does Procurify provide for expense management?

Procurify’s spend analysis software gives you expense trends by category or department, policy-compliance visibility, and customizable dashboards you can track in real time.

What support and training does Procurify offer for using its expense reporting software?

Procurify offers comprehensive support and training to ensure that your team can effectively use the software. Our services include:

  • Onboarding and Training: We provide personalized onboarding and training sessions to help your team get up and running quickly.
  • Ongoing Support: Our support team is available to assist with any questions or issues via email, phone, or live chat.
  • Resource Library: Access to a wealth of resources, including user guides, video tutorials, and FAQs, to help you maximize the value of the software.
  • Customer Success Team: Our dedicated customer success team works closely with you to ensure your long-term success and satisfaction with the software.
What is the typical implementation timeline?

The implementation timeline for Procurify’s expense management software varies depending on the complexity of your requirements and the size of your organization. However, a typical implementation process includes:

  • Initial Consultation: Understanding your specific needs and objectives.
  • Setup and Configuration: Configuring the software to fit your workflows and processes.
  • Data Migration: Importing your existing financial data into the system.
  • Training: Providing training sessions for your team to ensure they are comfortable using the software.
  • Go-Live: Launching the software and providing ongoing support to ensure a smooth transition. Generally, the implementation process can take anywhere from a few weeks to a few months, depending on the scope and scale of the project.
How much does Procurify's expense reporting software cost?

Procurify’s pricing is quote-based, not a public list price. Basic Users, who can submit and track their own expenses, are free. Pro Users, who approve, report, or manage the account, are the main cost driver. Pricing scales with the Products you need, so you only pay for Expense & Card or the full platform, whichever fits.

See pricing or book a demo for a quote specific to your organization.

Take control of spend now

Book a personalized demo to see Procurify’s agentic procurement platform in action.

Book a demo