Spend management for educational institutions

Experience flexible and user-friendly procurement software and spend management tools, designed for dynamic educational institutions.

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Focus on students, not your spending

Automate your purchasing workflows

Purchase faster with automated purchase orders and easily configurable approval workflows.

Proactively manage vendors

Analyze vendors and manage preferred items from one place, and at any time.

Guarantee compliant spending

Control who has access to spend data with centralized user management.

Increase user adoption

Speed up the purchasing process with our accessible interface and user-friendly mobile app.

Why does it take a day to approve low-value POs?

Our 2025 Benchmark Report reveals that Education organizations average 19.6 hours for requisition-to-PO—the longest of any industry—while processing 728 low-value POs a year. Discover 11 essential procurement KPIs from $20B+ in spend, with benchmarks specific to your industry to understand where you can improve.

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Resource Cover - 2025 Procurement Benchmark Report

Real-time budget tracking

Manage all budgets in real time, from one unified platform. See how much budget you’ve already spent and know exactly what’s left before approving the next request.

  • Set up budgets based on programs, locations, projects, and more

  • See how purchases impact a specific budget before approving

  • Review real-time graphs that show actual over-committed spending

Flexible user permissions

Increase control, retain compliance, and improve flexibility with quick and easy user access management.

  • Set granular access to specific modules and data categories

  • Design unique user roles with customized permissions

  • Secure sensitive data and reduce your risk of data breaches

Configurable purchasing workflows

Track and analyze every stage of your purchasing journey. Easily request purchases, notify approvers, build purchase orders, receive items, and reconcile payments with Procurify.

  • Designate purchasing permissions and personalize how you manage workflows

  • Consolidate orders for specific vendors and adjust as needed

  • Conduct three-way matches and confidently pay invoices from Procurify

Learn what our customers have to say

Discover how charter schools and other educational institutions are leveraging Procurify to level up the student experience.

An affordable solution to reactive budgets

Neighborhood Charter Network came to Procurify wanting better approvals, and better budgets. The need was clear: NCN was in search of something to plug into their existing accounting system, QuickBooks Online, that could do away with the paper trails and broken processes.

Read the case study

More about spend management for educational institutions

Spend management software plays a crucial role in streamlining and optimizing purchasing and procurement processes for educational institutions such as universities, schools, and colleges. With the increasing focus on cost savings, efficiency, and compliance, these institutions are turning to purchasing and procurement software solutions to manage their expenditures effectively.

One of the primary advantages of using purchasing software in educational institutions is the ability to centralize and automate the entire procurement process. Traditional manual methods of purchasing can be time-consuming and prone to errors. However, with the implementation of spend management software, universities, schools, and colleges can automate key tasks such as creating purchase orders, generating requests for proposals, and managing supplier contracts. This automation not only saves time but also reduces the risk of errors, ensuring that the purchasing process is efficient and accurate.

Procurement software also enables universities, schools, and colleges to gain better visibility and control over their expenditures. With spend management software, administrators can track and monitor spending across departments, projects, and suppliers. This enhanced visibility allows these institutions to identify areas of overspending, track budget allocations, and enforce compliance with procurement policies. By having a clear overview of their expenditures, universities, schools, and colleges can make informed decisions, negotiate better terms with suppliers, and implement cost-saving measures.

Another significant benefit of spend management software is the ability to streamline supplier management. Educational institutions often deal with numerous suppliers, ranging from textbooks and technology providers to maintenance and facility management services. By utilizing procurement software, universities, schools, and colleges can centralize supplier information, track performance metrics, and manage contracts more effectively. This streamlined supplier management process not only improves collaboration and communication with suppliers but also allows these institutions to leverage their purchasing power, negotiate favorable terms, and ensure compliance with supplier agreements.

Spend management software provides universities, schools, and colleges with robust analytics and reporting capabilities. These tools enable administrators to generate detailed reports on spending patterns, supplier performance, and cost-saving opportunities. By analyzing this data, these institutions can identify areas where they can optimize their procurement processes, negotiate better prices, and reduce overall costs. These insights help universities, schools, and colleges make data-driven decisions that align with their strategic objectives and financial constraints.

By automating tasks, enhancing visibility, streamlining supplier management, and providing comprehensive analytics, these institutions can achieve greater efficiency, cost savings, and compliance. Universities, schools, and colleges can leverage purchasing and procurement software solutions to allocate resources effectively, optimize expenditures, and enhance their overall financial management. As technology continues to advance, integrating spend management software into the daily operations of universities, schools, and colleges becomes increasingly vital for their long-term success.