Interactive Procurement Assessment
Procurement Maturity
 Model Assessment

Where are you on the curve?

Take two minutes to uncover your maturity score, learn which outcomes to target, and follow clear steps toward smarter, more strategic spend management.

Procurement Maturity Model Assessment Levels | Illustration
Question 1

How are approvals currently handled at your organization?

Why it matters

Without a clear approval process, you lose control of your budget. Up to 20% of spend goes off-policy, directly draining funds and creating compliance risk.

What is possible

A structured workflow gives instant visibility, locks in compliance, accelerates audits, and frees 20–30% of your team’s time for higher-impact work.

Question 2

Are you currently using purchase orders (POs)?

Why it matters

A fragmented PO process creates chaos. Without a clear audit trail, you can't properly track spend or match invoices, creating significant audit risk and wasting your team's time.

What is possible

Introducing automation into purchase order processes can accelerate reconciliation by 30-50%, cutting manual work costs, allowing your team to focus on higher-impact tasks.

Question 3

Do you plan to implement 3-way matching?

Why it matters

Without 3-way matching, 3–5% of invoices may be overpaid or contain errors, creating unnecessary costs and slowing down audits.

What is possible

Matching every PO, receipt, and invoice can cut payment errors by up to 90%, speed up audits, and strengthen vendor relationships with accurate, on-time payments.

*3-way matching: A process that checks your PO, the goods received, and the invoice all match before you pay.
Question 4

What type of system do you use to manage procurement or finance data?

Why it matters

When financial data lives in disconnected systems, you lose the full picture. Without true visibility, up to 20% of your total budget can go unmanaged, putting your company’s growth at risk.

What is possible

A dedicated system puts all your data in one place, reducing manual tasks by up to 50%. Your team gets the clarity to see every dollar in motion and the bandwidth to focus on growth-driving work.

Question 5

What is your organization’s annual spending volume?

Why it matters

As annual spend grows, so does the complexity of managing it. Without the right systems, inefficiencies and missed savings opportunities multiply quickly.

What is possible

Matching your procurement approach to your spend scale helps you maintain control, negotiate stronger supplier terms, and unlock savings potential that grows alongside your organization.

Question 6

How are you currently using AI in your procurement process?

Why it matters

Growing spend creates more data than manual processes can handle. Without AI, much of it remains untapped, limiting the visibility and control needed to reach higher maturity stages.

What is possible

AI-enabled workflows increase spend under governance, shorten approval times toward the two-day mark, and raise match accuracy 85%+ . This frees significant hours each month for higher-value work.

Your results

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The four levels of procurement maturity

Procurement Maturity Model Assessment Guide
Procurement Maturity Model Assessment Level 1 | Reactive Spend
Level 01

Reactive Spend

At this stage, spend happens wherever it’s easiest, be it an email, a quick chat, a spreadsheet, or even a hallway conversation. Without a dedicated process to capture requests, approvals scattered and records are incomplete. 

Decisions are made in the moment, which feels fast but leaves finance and leadership with only part of the picture. Over time, this lack of visibility means small, everyday spend adds up, pushes budgets over, and makes audits harder than they need to be.

Procurement Maturity Model Assessment Level 2 | Planned Spend
Level 02

Planned Spend

At this level, the basics are in place. Purchase orders cover larger buys, and a clear approval process guides most purchases. Requests are documented, and spend is recorded in your ERP or accounting system, giving finance more than just end-of-month totals.

But the process is still fragmented. PO use varies across departments, approvals and budgets are tracked in separate tools, and key checks like invoice matching aren’t always consistent. Reporting takes extra effort, making it harder to spot issues in time. Control is better than before, but procurement still runs as a series of manual steps rather than one connected process.

Procurement Maturity Model Assessment Level 3 | Managed Spend
Level 3

Managed Spend

By this point, procurement runs smoothly. Approvals are automated, POs are standard, and core systems are connected. You’ve moved from reacting to spend after the fact to catching issues before they escalate, with procurement playing a role in shaping budgets, vendor strategies, and operational plans.

But insights aren’t reaching every team that could benefit. Supplier, contract, and spend data still live in separate systems. Reporting is useful but not predictive, and visibility outside finance is limited. The foundation is strong, but procurement’s influence hasn’t yet reached its full potential.

Procurement Maturity Model Assessment Level 4 | Optimized Spend
Level 4

Optimized Spend

Here, procurement is fully integrated into the business. Spend data is live, reliable, and accessible to the people who need it. AI and advanced analytics don’t just report on activity — they anticipate needs, flag risks, and forecast trends based on real purchasing patterns. Compliance is high, manual work is minimal, and every purchase is tied back to its purpose, budget, project, or location.

The challenge is avoiding a plateau. The next leap comes from using AI and automation to make procurement self-improving — anticipating needs, refining forecasts, and uncovering opportunities before they surface in the numbers.

“Budgets set the framework, but spend culture brings clarity. It shows how transparently value, risk, and accountability are shared across the organization. Maturity isn’t about speed—it’s about managing spend with visibility and control, and aligning those goals across the organization.”

Amy Wang
CFO, Procurify

Procurement Maturity Assessment

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Procurement Maturity Model Illustration